Leave tracker tools: Simplify your employee shift management system

Benefits of utilizing leave tracker tools

Managing employees’ leaves can be done manually but can be tedious and stressful for HR managers. They have to update the schedules monthly and do the calculations when workers take their leaves, and errors could be inevitable. And aside from the added work, tracking team members’ leaves could also consume time that could’ve been used for other essential tasks. 

With that, opting for a leave management solution such as leave tracker software can be to your advantage. Such tools are created to help ease the process of monitoring workers’ paid time off (PTO) and perform other tasks, including tracking accruals, time off balances, and eligibility requirements. 

Allows better planning in your organization

Leave management software enables the managers to prepare for workers’ absences. This preparation involves getting stand-by workers to replace those who will be away on leave and sharing assignments so that workers don’t have to be called back to work before their leave ends. The leave tracking tools can also help HR managers make better decisions regarding granting leave requests and how the workload will be managed without interruptions.

It’s accessible and easy to use

One of the notable advantages of a leave tracker tool is its convenience and ease of use. Both managers and workers can benefit from this. Managers can track the employees’ days off wherever they are as long as they have internet access. 

On the other hand, team members can quickly initiate a leave request which will not take much of their time from their duties. Even workers working from home or in remote areas can quickly request leave by accessing the system. And depending on the tool you get, some software can also work as a communication portal for employees to search for information related to leave days. They can also obtain reports and go through their historical data.

The convenience leave tracker tools offer can help streamline the approval and processing of leave requests, which allows companies to save time and resources.

Minimizes paperwork and clutter

Tracking employees’ leaves manually typically involves paperwork. The downside to this is that leave forms could easily be misplaced, and the massive stack of papers can make the manager’s workstation untidy. Too much paper is also used and wasted in the process, which isn’t environmentally friendly. 

Since leave tracker software runs on a digital platform, businesses can reduce dependency on forms and printed documents. And so, aside from being sustainable, utilizing such tools can also minimize paperwork and the time spent on an HR manager’s work, such as going through all the leave forms and filing documents for processing. The tracker can also be integrated with the payroll system for all days so that each worker is paid in line with the number of days they took off.

Encourages transparency

Since managers and workers can use the tracker, information is available whenever needed. Workers can see whether or not they have been granted leave or their request has been approved. Managers can also see the leave history of each worker to decide whether to approve or reject a leave request.

Brings discipline

Since the tracker is set up to comply with local labor laws and company policies, including annual, sick, maternity, and paternity leaves, the managers and workers can use the system objectively.

When employees know the leave credits they’re entitled to, how many they have already taken, and the balances, it can help increase the level of discipline and responsibility in your organization. Workers would also be aware of what befalls them when they don’t adhere to leave policies.

Components of a leave tracker tool

A leave management system should make life easy for both managers and workers. To help you discern and pick the right one for your business, here are some of the essential features to look for:

• Automation: The system should have automation features to give reminders and alerts to managers and workers so that everyone can be informed and looped in on other team members’ leave schedules.
• Permitting Accruals And Carryovers: The system should be able to accurately associate leave accruals and carryovers with the company policies in place in an automatic process.
• Compatibility With A Mobile App: Depending on your business work setup, some employees may be deployed in the company office, while others work from home. In such a case, a leave management system paired with a mobile app can make it easy for workers to make leave requests wherever they are. The same goes for managers who can approve or deny requests.
• Flexibility: A leave tracking system should have the ability to be customized to provide different types of leave so that any possible absence at your company or organization can be covered. The system should also be flexible to accommodate workers who may only need a few hours off and make their requests.

Conclusion

Allowing and encouraging workers to take leave can equal a healthier and more rejuvenated workforce. And to help you promote this while still ensuring an efficient workflow, a leave management system is essential in your operations.

The system reduces the workload for managers, saves time, improves communication, and guarantees compliance with leave policies, among other benefits. As long as the system is correctly implemented, you can enjoy all the benefits that come with it.