Phone answering services: How can they help your business

November 17, 2022

How phone answering services can help your business

One of the critical investments that a small business can make is partnering with a phone answering service provider. During busy days, it can be hard to keep up with the volume of customer calls, whether they’re inquiring about your products or services or have an issue they need help with. When that happens, you might lose customers, ultimately hurting your brand reputation and revenues. 

On the other hand, when hiring phone answering services, you enlist a team of professionals handling both inbound and outbound customer service. Inbound customer service is when a customer calls to obtain product information or make a service request. On the other hand, outbound customer service is when the call center agent contacts customers to inform them about new products or give them an update about their service issue.

7 ways in which small businesses can use phone answering services

That said, here are seven ways having phone answering services can help your small business.

Allows the owner to focus on business growth

You can’t exactly blame small business owners for trying to do everything alone. It could be that the new enterprise is operating on a tight budget. 

However, if you’re trying to do everything on your own, you could easily get overwhelmed and lose focus on what’s important. This is especially true when it comes to customer service.

Having a team of customer service experts handle all calls will enable you to direct your attention to the vital aspects of growing a small business. For instance, OracleCMS’s after hours phone answering services allow your company to attend to calls even after closing time. With professionals handling this crucial task 24/7, you’ll have one less thing to worry about.

Boost overall productivity

Answering phone calls every minute or so can be frustrating and distracting. Admittedly, customer calls are beneficial for small business as it allows them to connect with their existing and potential customers and provide competent customer service.

However, too many phone calls can slow productivity, especially during a busy season. When workers need to constantly answer customer calls, they must stop what they’re doing to focus on the customer’s inquiry or request for assistance. This process disrupts the workflow and can take a lot of time.

But if you have a live phone answering service, you can outsource this crucial function to experts so your workers can focus on producing goods, for instance. Your employees can finish more tasks in less time, increasing productivity.

Increase customer satisfaction

Regardless of the kind of service or product your small business offers, customer satisfaction should always be one of your top priorities. Phone answering services offer startups an innovative way to increase customer satisfaction, especially during the holiday season when workers must keep up with increased customer demand. 

By utilizing answering services, your small business can improve its bottom line while ensuring that the needs of every customer are properly addressed.

Make your business more reliable

Letting your customers know they can rely on you when it comes to answering questions or resolving issues with your products or services can boost your brand reputation and profitability. 

Hiring a phone service provider may help guarantee this for your business. As you now have a team of professionals who can answer calls and resolve any issues correctly, customers will find your business dependable.

Close sales faster

As you incorporate phone answering services into your daily operations, you’ll find that it helps close sales faster. It can also generate more leads and create an excellent first impression about your business. 

The benefits of a phone answering service can make a significant difference. It’ll provide potential customers with an exceptional customer experience. As a result, they’ll be more inclined to buy your products or avail themselves of your services.

Help cut costs

Aside from improving communication, answering services can also help cut costs. You no longer need to hire in-house staff for this task. If you outsource your customer service needs, you can save money on payroll, employee benefits, and resources spent on training. 

This cost-effective solution can help grow your small business without spending a lot. Hiring a phone answering service is cheaper than hiring full-time employees to answer customer calls. 

Eliminate the need for additional employees

When hiring staff, it’s not only money you have to worry about. You also have to spend considerable time and effort training them and monitoring their work performance. The same goes when you hire an in-house staff to handle customer calls. 

But if you integrate a phone answering service into your business, you can avoid the inconvenience of recruiting, training and evaluating the job performance of a dedicated receptionist.


Managing a small business is not an easy feat, and you can get easily overwhelmed, especially if you and your team can hardly keep up with the volume of customer calls. Note that unanswered calls may lead to potential customers losing interest in your business or existing clients being dissatisfied with your customer support. 

Given the numerous advantages discussed above, hiring phone answering services can be a practical and cost-effective option for your business.

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