The best data room providers in the market (2024)

August 31, 2022

Best dataroom on the market

If you notice an upward trend in the number of data rooms, it’s all because of their demand. Therefore, it is difficult for the average client to choose among many options. Compare different data room providers to choose the most suitable option.

3 top data room providers in the market

Are you looking for the best VDR products on the market? Then be sure to study the full list and make your conclusions. Among the most popular data room providers are:

  • iDeals;
  • Sharefile;
  • Box.

They have high ratings thanks to reviews and a huge customer base. Also, you will learn more about prices, advanced features, and more. Choose the best data rooms and take advantage of the free trial to understand your needs.


This platform is well suited for all types of businesses, ranging from small ones. The electronic data room supports the largest number of operating systems, including Linux. There are all types of support, ranging from chat by phone to live rep.

Key data room software features include:

  • easy management of files & folders;
  • secure fence view;
  • group overview reports;
  • look & feel customization.

There are more features, but these are the key ones that make the product really special. The price for the pro plan for a month is estimated at $460. There are other plans: for business and enterprise. To get a full-price calculation, you must complete the form indicating your data, email, and company name.


This offer is also suitable for any type of business but does not support Linux OS. Data room software supports many languages and has many different tools for work in its arsenal. Among them are share file content viewer, the view-only file, watermarking, Q&A, data room index, advanced analytics, and others.

The price of this electronic data room depends on the plan. There are four in total. The first – basic – $50, advanced – $80, premium – $122 and virtual data room – $338.


Founded in 2005 in San Francisco this online data room software, accompanies Box’s extensive line of products. The platform positions itself as reliable storage and supports major operating systems. The price starts at $13.50 per month. There are 4 plans in total: Business, Business Plus, Enterprise, and Enterprise Plus.

Each plan includes:

  • unlimited storage;
  • technical support during local business hours;
  • built-in integrations with Microsoft 365, Google Workspace, and Slack;
  • unlimited e-signatures via web app;
  • data loss protection.

What is important to know before buying

Data room vendors regularly compete for a place of honor among competitors. Thanks to this, you have the opportunity to buy the best, as there will always be updates. 

Pay attention to promotions, so you will have more chances to save. Be sure to evaluate the level of trust in the virtual data room providers. If there are a lot of negative reviews, then it is worth considering.

It is important for the user to evaluate the work of the support service before buying a virtual data room. To do this, write something in the chat on the site. Check how quickly you get an answer to an individual question. Also, evaluate the prospects of working in other languages ​​and the possible volume. Remember, choosing a more extensive plan is better if you need to store a lot of information.

How to choose

Be sure to compare virtual data rooms before paying for the plan. Keep in mind that your data must be in a safe place and protected. Ignore false information from unreliable sources on some sites.

Before paying, you should evaluate the work of virtual data rooms yourself. Choose from the list of suitable options and see if there is a free trial option. If yes, then evaluate the prospects of work here yourself.

Don’t choose data rooms with many bad reviews and low ratings. Give preference to those that occupy high positions. Try to find out the prospects of work and understand your goal. If you succeed, you can easily learn more about the useful qualities and those that are unique to specific data room services.

Before choosing, it would be nice to clarify your questions with the support service. Get as much useful information as possible to prevent misunderstandings in the future. Do not forget to clarify what is included in the indicated price and how it can be solved if certain difficulties arise.

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