9 AI tools for boosting your work performance

Lets have a look at some of the best AI tools for work performance:

Sudowrite

Fiction writers facing writer’s block or needing a creativity boost can consider Sudowrite. This AI writing assistant offers features for various stages of the writing process. Brainstorm character ideas, plot points, and world-building elements.

If you’re stuck on a scene, Sudowrite analyzes your existing text and suggests fresh ideas that match your writing style. It even has a “Write” feature that acts like an advanced autocomplete, generating multiple possibilities to help you move forward. However, Sudowrite is a tool to assist you, not replace your own creativity. You’ll still need to edit and refine the AI-generated content to bring your vision to life.

Hypermind

Researchers can leverage Hypermind, an AI-powered research tool, to streamline their information gathering. Hypermind searches the web, gathers information from various sources, and even summarizes complex topics. This allows researchers to find relevant information quickly and efficiently. While it saves time, remember it acts as an assistant, not a replacement for critical analysis and evaluation of the information it provides

Melio

Optimize your accounts payable with Melio, an AI-powered accounts payable tool. Melio automates tasks like scanning invoices, approving payments, and sending payments to vendors. This frees up valuable time for accounts payable teams and reduces the risk of errors. While Melio simplifies the process, it’s important to note it doesn’t replace the need for human oversight and approval of payments.

Drift

Convert website visitors into qualified leads with Drift, an AI-powered conversational marketing tool. Engage with visitors through chat, answer their questions, and qualify them as potential customers. Drift can even schedule meetings directly, nurturing leads and accelerating the sales cycle.  

X.ai

Struggling to find meeting times that work for everyone? X.ai can be your scheduling hero. This AI assistant integrates with your calendar and email to find pockets of free time across participants’ schedules. It then suggests these times and facilitates communication to find a mutually agreeable meeting time. X.ai streamlines the scheduling process, saving you and your colleagues valuable time and minimizing email back-and-forth.

Otter.ai

Say goodbye to scrambling for notes after meetings or lectures. Otter.ai, an AI-powered transcription tool, automatically captures audio and video recordings, converting them into searchable text. This intelligent tool identifies speakers and timestamps, making it easy to find specific information later. Otter.ai not only saves you time transcribing but also ensures you capture every detail of the conversation.

Grammarly

Writers looking to polish their work can turn to Grammarly, an AI-powered writing assistant. This tool checks grammar, spelling, punctuation, and clarity, ensuring your writing is error-free. Grammarly goes beyond basic mechanics, offering suggestions for style, tone, and even plagiarism detection. This comprehensive feedback helps writers improve the overall effectiveness and impact of their communication.

Notion AI

Notion AI is an AI-powered add-on for the popular project management tool Notion. It helps you stay organized and on top of tasks by automatically summarizing your notes and documents. Notion AI goes a step further, suggesting next steps based on your workflow, helping you anticipate future needs and streamline your project management process. This intelligent assistant empowers you to work more efficiently and maximize your productivity.

Insycle

Insycle is an AI-powered content management tool designed to streamline marketing workflows. It assists marketers throughout the content lifecycle. Brainstorm content ideas, get help optimizing your content for search engines to improve organic reach, and even track the performance of your marketing materials – all within a single platform. This centralized approach saves time, ensures brand consistency across content, and helps you understand what resonates with your target audience.

Conclusion

While AI offers a powerful boost to performance, it’s important to remember these tools are supplements, not replacements. Human expertise, creativity, and critical thinking remain essential. The ideal approach is to leverage AI to handle repetitive tasks and data analysis, freeing you to focus on higher-level thinking and strategic decision-making.

Online business transactions risks

The safety of business data always hangs in the balance, the risks are alarming, but they can be countered with the right approach and methods in place. Before discussing some of these best practices and preventative measures, let’s first define some of the most commonly encountered associated risks:

Data breaches

Cyber-criminals are always looking to get ahold of sensitive data, the most common way they gain unauthorized access is by exploiting network vulnerabilities in apps and systems.

If data is breached the consequences can be devastating leading to financial losses. In 2023 the global average cost of data breaches was $4.45 million. It also damages reputations as trust is broken between clients and companies.

Phishing is another common way that confidential information is acquired. Spoof emails and websites that seem legitimate on the surface trick users into giving away valuable information that can be used to undermine transactional security.

Interception attacks

Sometimes called Man-in-the-Middle attacks; these attacks take place in real-time while transactions between two or more parties are in process or transit. The communications are intercepted during the process and the man in the middle can manipulate the transaction details.

Phishing

Phishing is another common way that confidential information is acquired. Spoof emails and websites that seem legitimate on the surface trick users into giving away valuable information that can be used to undermine transactional security.

Fraudulent payments

One of the most significant transaction risks that often causes the highest financial losses is fraudulent payments via stolen credit card information. The false payment information is often stolen by way of phishing scams or hacking into vulnerable payment processing systems. 

Identity Theft

The theft of identity information can be used for fraud, unauthorized access is gained with stolen business credentials while personal credentials are used for fraudulent payments.

 8 practices for securing business transactions

Once a business recognizes the risks that are outlined above it can begin to put strategies in place that target and counter each identified vulnerability.

With the right security measures in place to safeguard sensitive data and prevent fraud and breaches, businesses can conduct transactions more securely.

To strengthen digital operations, the following 8 practices should be established:

Strong authentication and authorization

The best way to protect sensitive information is by minimizing exposure. To ensure access is safe and limited permission-based role assignment is sensible, allowing only those necessary to view anything sensitive.

The passwords used should be complex to make brute force entry less likely and an extra level of security can be added by making multi-factor authentication a requirement.

Encrypted data transmissions

Protocols to ensure safe data transmission are crucial; Secure Sockets Layer (SSL) and Transport Layer Security (TLS) encrypt data during online transactions, making interception in transmission more difficult.

Virtual Private Networks (VPNs) such as Surfshark can also assist with encryption if public networks need to be used for business purposes.

Secure payment gateways

The security of the chosen payment gateways is fundamental to handling transactions safely online.

When selecting a gateway for your business use reputable PCI DSS-compliant options that require strict authentication methods asking for card verification codes (CVC).

Consider non-sensitive equivalent tokens in place of sensitive data and never store payment information locally.

Prioritize patch updates

The statistics suggest that many data breaches could be prevented with up-to-date patches. So prioritizing updates to system software and apps helps a business maintain transactional security.

Software detects vulnerabilities and patches to protect, if you don’t have the latest patch hackers will quickly exploit your weaknesses.

Monitor transactions and implement fraud detection

Transactions can be monitored, and the patterns can be analyzed to identify any abnormalities that could suggest suspicious activities.

Intrusion detection and prevention software can analyze in real-time with fraud detection mechanisms that swiftly identify and prevent such activities.

Filter emails

Email spam filters and anti-phishing plugins can help lower the possibility of malicious email content and phishing attacks. You can use domain-based message authentication, reporting, and conformance (DMARC) policies to check domain authenticity.

Secure all backup and recovery operations

All transactional data should be regularly backed up to a secure offline setting. Recovery procedures should be well planned and their processes should also be secure to make sure your system doesn’t become compromised while trying to recover data losses.

Cybersecurity training

Cybersecurity begins with education, training employees raises awareness, and bolsters your company’s defenses from the inside. Most data breaches are at the hands of phishing and social engineering. Both are avoidable when safe online practices are adhered to.

Staff should also be able to verify legitimate transactions and identify suspicious behavior. Education can also be extended to customers, informing and instructing them on safe online practices as well.

Conclusion

Safeguarding business transactions online is not just about the technology used, it is comprised of many factors.

Strong authentication methods and modern cybersecurity tools such as data encryption and fraud detection mechanisms can help businesses minimize the risks confidently.

However, they require constant monitoring and regular updates and patches to work to the best of their abilities. 

What are the best secure form builders for data collection?

Cybercrimes are a real concern for businesses today. Therefore, when collecting data, not only do you need to do so in an efficient manner but safely as well to ensure solid cybersecurity. So, let’s take a look at five of the best and most secure form builders available for businesses today.

123 Form Builder

If you are looking for an easy to use form builder, you will struggle to find better than 123 Form Builder. More than 35,000 businesses trust 123 Form Builder with their data collection requirements, and there are many reasons why.

You can make the most of 2,000+ templates, making it easy to create a great form. The drag-and-drop builder is incredibly easy to use, meaning you do not need to know any code to create forms that can be published anywhere online. 

In terms of security, you can create forms that are HIPAA compliant and GDPR-ready for your complete peace of mind. With various levels of compliance and multiple layers of security, you can be sure that your data is secure and safe. 

Google Forms

Google leads the way when it comes to technology, so it is probably of no surprise to see their form builder feature high up on this list. Google Forms helps users to create on-brand forms. Once you upload your photo or logo, the software will automatically curate the theme of the form to match. 

One of the features we enjoy the most about Google products is that they save automatically, so you do not have to worry about the prospect of losing your work. In terms of security, password protection is used. So, make sure you create a strong password that is not easy to guess when using this form builder.

Gravity Forms

If you are yet to find the perfect form builder for your requirements, you may want to consider Gravity Forms. This is a WordPress plug-in, so it is an ideal form builder for anyone that has chosen WordPress as their website builder of choice.

Gravity Forms comes with a wide range of different tools so that you can build effective forms quickly. This includes custom HTML insertion, conditional formatting, and much more. 

One thing that sets this form builder apart is the integrations it offers, which means forms can be completed by a lot of third-party services, including Mail Chimp, Zapier, Slack, and PayPal.

Typeform

If design aesthetic is one of your main priorities alongside security, Typeform is a good choice. The interface is smooth and easy to use, keeping you engaged throughout. You can make your forms more engaging by using the likes of animated GIFs, videos, and images, which is done in a subtle manner so that your visitors are encouraged to keep answering the questions. After all, the aim is to enhance the form itself, rather than distract from it.

You also have the option of customizing a welcome screen. You can make the most of analytics so that you get a better insight into your forms and their performance of them. Just like Gravity Forms, you get a whole host of powerful integrations to make the most of, including Zapier, MailChimp, and Google Sheets. 

In terms of security, this is something that Typeform takes very seriously. They repeat risk assessments are regular intervals, acting on the findings to make sure that all data is secured.

Formstack

Last but not least, another great form builder that we recommend highly is Formstack. After all, it is used by companies such as Twitter and Netflix, which shows that this solution is definitely highly thought of.

With Formstock, you can create sleek and stylish forms without needing to know any code. The drag-and-drop builder is incredibly easy to use, and there are hundreds of templates for you to select from so that you can get up and running quickly. 

Formstock respects just how busy businesses can be today, which is why there are a lot of useful elements to help you boost productivity, for example, automatic project approval and email notifications. 

Finally, security is something that Formstack also takes very seriously. They are compliant with all of the different security standards that are in place, including HIPPA and PCI DSS. 

There are a number of different features that you can use to boost security as well, including multi-factor authentication, password strength meters, timeout settings, and industry-standard encryption. 

Conclusion

While data collection is imperative for businesses today, it is important to make sure you collect data in a secure and effective manner.  Cybercrimes are on the rise, and the last thing you want is for your business to be another statistic. This is why you need to do everything in your power to make sure that you collect and handle data in a secure manner.

If you use one of the form builders we have mentioned above, you can be sure that you will be collecting data in a meaningful yet safe way.